Service Name |
Financial Management |
Description |
This service provides ITS accounting, budgeting and chargeback services for the infrastructure that supports campus information technology and supported business services.
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Eligibility |
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How to Request Service |
- Contact ITS Administration
- Referral from the IT Service Center
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Initiated |
- Approved work requests
- Approved operational run procedures
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Availability |
Regular business hours; M - F 8:30 am - noon and 1 pm - 5 pm; excluding holidays
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Charges |
There are no charges for this service. |
Service Line |
ITS Administration
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Features
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- Build and maintain the ITS infrastructure and operating budgets as directed by the CIO
- Develop cost models and estimates for new or changes services
- Maintain accounting records for services; including reconciling encumbered funds with invoiced charges
- Interface financial information with Financial Services financial practices and requirements
- Provide reports and information on service costs, budgets and revenue to others based on reporting schedules and ad-hoc requests
- Develop Net Present Value and/or ROI estimates to support contract approval process.
- Maintain ITS financial chargeback systems and solutions.
- Agree on cost allocations, chargeback algorithms and assumptions used to charge for services.
- Prepare and issue bills and payment/recovery status reports for ITS chargeback activities
- Reconcile purchase card use with budgets and approved POs
- Support internal and external audit activities by providing ITS financial information when requested
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Owner |
Jennifer Queen
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Pre-requisites |
Funding for ITS budgets
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VP Customer |
Vice President of Finance and Administration
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Delivery Channels |
- Prepared and distribute ITS budget proposals
- ITS financial reports on demand
- Published service cost models and estimates
- Service chargeback bills
- Net Present Value and ROI estimates as required for contract approval process
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Service Targets |
- Spending not to exceed budgets
- Budgets prepared and submitted within the time frames directed by Business Affairs
- Purchasing card reconciliations completed on time each month
- Operating budget variance not to exceed total budget.
- Percentage of budget that was not part of original projection.
- Minimum GL adjustments to move charges to correct accounts.
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