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Service Name

Financial Management

Description

This service provides ITS accounting, budgeting and chargeback services for the infrastructure that supports campus information technology and supported business services.

Eligibility

 

How to Request Service

  • Contact ITS Administration
  • Referral from the IT Service Center

Initiated

  • Approved work requests
  • Approved operational run procedures

Availability

Regular business hours; M - F 8:30 am - noon and 1 pm - 5 pm; excluding holidays

Charges

There are no charges for this service.

Service Line

ITS Administration

Features

  • Build and maintain the ITS infrastructure and operating budgets as directed by the CIO
  • Develop cost models and estimates for new or changes services
  • Maintain accounting records for services; including reconciling encumbered funds with invoiced charges
  • Interface financial information with Financial Services financial practices and requirements
  • Provide reports and information on service costs, budgets and revenue to others based on reporting schedules and ad-hoc requests
  • Develop Net Present Value and/or ROI estimates to support contract approval process.
  • Maintain ITS financial chargeback systems and solutions.
  • Agree on cost allocations, chargeback algorithms and assumptions used to charge for services.
  • Prepare and issue bills and payment/recovery status reports for ITS chargeback activities
  • Reconcile purchase card use with budgets and approved POs
  • Support internal and external audit activities by providing ITS financial information when requested

Owner

Jennifer Queen

Pre-requisites

Funding for ITS budgets

VP Customer

Vice President of Finance and Administration

Delivery Channels

  • Prepared and distribute ITS budget proposals
  • ITS financial reports on demand
  • Published service cost models and estimates
  • Service chargeback bills
  • Net Present Value and ROI estimates as required for contract approval process

Service Targets

  • Spending not to exceed budgets
  • Budgets prepared and submitted within the time frames directed by Business Affairs
  • Purchasing card reconciliations completed on time each month
  • Operating budget variance not to exceed total budget.
  • Percentage of budget that was not part of original projection.
  • Minimum GL adjustments to move charges to correct accounts.
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